It’s easy to get caught up in the day-to-day of running a business. Answering phone calls, replying to emails, scheduling meetings, sending and receiving invoices,… The list goes on. To get more out of your business, it is crucial to move away from these mundane tasks and focus on what actually pushes your business forward. According to a survey from The Alternative Board, the average business person spends 70% of their time on day-to-day tasks and 30% of their time working on achieving business goals. To focus on growing your business, it is important to correct this imbalance. Instead of taking a reactive approach, take a proactive approach by automating the basic administrative duties of your business:
Scheduling Appointments – Let’s All Get On The Same Page
Scheduling appointments with multiple people can be a real pain. Instead of emailing back and forth trying to find a time that works for everyone, work with software that can synchronize everyone’s calendars so you can see everyone’s availability at a glance. Not only will you save yourself and others valuable time, the synchronized calendar makes things much more clear and reduces mistakes!
Database Management – Does Everyone Have Access to the Same Info?
Managing your database can require a lot of work. Customers, business partners,… Their contact details all have to be stored in a convenient location. Unfortunately, managing your customer database will always require some degree of manual entry. The least you can do is work with a unified platform that prevents your colleagues from doing any unnecessary work!
Invoicing – Are You Still Doing It Manually?
Nowadays, having a system that automatically generates your invoices is indispensable. There is no longer an excuse for manually calculating and creating every individual invoice. As many customers have different prices and rates, automatically generating invoices will save you a ton of time and energy. Even if you are using accounting software, chances are you have not fully integrated it with your own rate plans and pricing. Streamline the invoicing process and save yourself tons of time and headaches.
Creating Job Offers – Are You Still Emailing Back and Forth?
Coordinating job offers can take forever. With so many people involved, it can take a lot of emails and text messages to finalize a job offer. Consolidate all information in one place and seamlessly coordinate with your business partners and clients. With streamlined software, you can create better job offers in less time!
If you are a language service provider and if you feel like you are wasting valuable time and resources on everyday administrative tasks like these, then check out Interpreter Intelligence and see how our software can stop you from being busy, and help you being productive.